Guides

How to move a tutoring centre off spreadsheets, from cleaning the student list to picking a switch date, with the common mistakes to avoid.

How to set up a tutoring centre's term timetable in the right order, from term dates and breaks to classes, tutors, rooms and the next term.

How a tutoring centre can follow up trial lesson enquiries: replying quickly, tracking each one by stage, and turning a trial into an enrolment.

How to invoice a term at a tutoring centre: settle fees and discounts, fix the enrolment list, preview each invoice, then send and follow up.

How a tutoring centre can catch unmarked rolls the same day, make marking quick for tutors, and follow up absences before they become a pattern.

How a tutoring centre can pay tutors from timesheets built on the classes that ran, with clear pay rules, a review step and a second approver.

Questions a tutoring centre owner can ask any software before choosing it: your records, the move, families, money, tutors on phones and undoing mistakes.

How a tutoring centre can change from one software system to another: getting records out, cleaning them, timing the switch and telling families.

How a tutoring centre can write a make-up lesson policy families understand: notice, limits, classes the centre cancels and tracking make-ups owed.

How a tutoring centre can re-enrol students for next term: asking early, offering a clear next class, settling fees and rolling the term over.

How a tutoring centre can hire tutors: writing the role, shortlisting, Working With Children Checks, the contract, the first week and checks kept current.

What a tutoring centre can do when a tutor calls in sick: who decides, finding cover, telling families, keeping the roll and paying the right tutor.

Five short message templates a tutoring centre can adapt: replying to a trial enquiry, after the trial, an absence, next term and a fee change.