AtriumTutoring centre software
Bill the whole term at once.
Can I bill a whole term without retyping, and keep my accounts right?
Preview a term's invoices, generate them in bulk, and send when you are ready.
Each family's term invoice
What an invoice line holds
Child and class
Each child's class is a line of its own.
Each session once
A session is billed once, so generating again adds only new ones.
Extra sessions
Charge for an extra session on a line of its own.
Your rates
Set a course price or a class rate, or agree a fee for one enrolment.
Hours times the rate
The hours taught, at the hourly rate.
When enrolments change mid-term
| On the invoice | |
|---|---|
| A student joins | On the invoiceBilled from their first class. |
| A student moves class | On the invoiceThe course is billed once, not twice. |
| A student withdraws | On the invoiceFuture sessions drop off. Credit anything already invoiced. |
| A make-up class | On the invoiceNot billed again. |
Discounts, credits and fee changes
Sibling discount
Families with two or more children get the sibling discount you set.
Your own discounts
Bundles, early bird, scholarships and coupons, as a percentage or an amount.
Credits
Issue a credit with a reason. It comes off the family's next term invoice.
Term credit
When a term runs short, credit the missed sessions to many families in one step.
Fee-change notice
See whose fees rise next term, biggest rise first. Once you switch fee-change emails on, prepare a notice for the families you choose.
Price rises
Raise a price, and current students keep their rate while new students pay the new one. You see who keeps it before you confirm.
A term's invoices in draft
See each family's lines and the term's totals before any invoice is made.
Check invoicesbefore sending.
Generating makes drafts. Families get an invoice once your team sends it.
Into supported accounting software
Draft in Atrium
Checked and edited by your team.
Supported accounting software
Families are emailed from there when you send, one or many.
Payment status
Comes back to Atrium as invoices are paid.
Differences
Where the two records disagree, your team reviews the list.
Who still owes
Questions about invoicing
Which accounting software?
Atrium connects to one supported accounting package. Ask us whether it is the one you use.
Can we edit an invoice before it goes out?
Yes, while it is a draft: the due date, the notes and the lines.
Can we undo an invoice?
Delete a draft before it is exported, and generate it again. Void a sent invoice with no payment on it, and it is voided in your accounting software too.
When is an invoice due?
Fourteen days after it is generated, unless you change that in billing settings or on the draft.
Does Atrium handle GST?
Yes. Set your GST rate, or none, and whether your prices include it. Each invoice shows the GST.
Do discounts stack?
No. An invoice takes the largest single discount it qualifies for.
How are payments recorded?
A payment entered in your supported accounting software comes back to Atrium. Your team can also record one by hand.
Who follows up overdue invoices?
Overdue invoices land on your team's list until they are paid.
Waitlist
Atrium is at capacity.
New centres join in small groups, so each one gets a proper start. Join the waitlist and we contact you when a place opens.