AtriumTutoring centre software
Spot double bookings while you plan.
Can it plan a term without double-booking tutors and rooms?
Generate a term's sessions, see tutor and room clashes, and roll the term over.
A room booked twice
A class arrives
Give it a day, a time, a room and a tutor, and it takes its place in the week.
A clash is flagged
A tutor in two places, or a room booked twice, shows up while you plan.
It moves
Put the class in a free room and choose which future sessions follow. Undo puts them back.
Terms, breaks and closures
| What it is | What it does to sessions | |
|---|---|---|
| Term | What it isThe weeks a centre teaches. | What it does to sessionsMakes the term's sessions in one step, after a preview. |
| Break | What it isDays off within a term. | What it does to sessionsNo sessions are made on them. |
| Closure | What it isA public holiday, planned day or emergency. Public holidays come filled in. | What it does to sessionsNo sessions are made on it, and you see which booked ones it touches. |
Drafted from who is free
Availability feeds the plan
Tutor, room and recorded student availability feed the draft.
Nothing changes until you apply
Review and edit the draft classes before you apply them.
Drag students between proposed classes
Drop one on another student to swap them.
Rolling a term over
When a new class fits
Ask for suggested times from the class form. They come back ranked by free rooms, student clashes and tutor fit.
Make-ups owed
When one is owed
A cancelled session owes the class a make-up. Staff can also give one to a student who missed out.
How it is tracked
One list shows what is owed, booked, delivered or waived, and what is overdue.
How it is booked
Book the student into an upcoming session of the same course. Marking them present clears it.
Questions about the timetable
Does applying a plan message families?
No. Families only get an email your team sends, or one from an automation you switch on. The Automations page covers those emails.
Can each centre run its own timetable?
Yes. Each centre keeps its own terms and rollovers. A closure can cover one centre or every centre.
Can a student change class mid-term?
Yes. Move them to another class of the same course from the date you choose.
Does a tutor's leave show as a clash here?
Leave and the sessions it affects are covered on the Team page.
Read the guide: Setting up a term timetableRead the guide: Re-enrolling students for next term
Waitlist
Atrium is at capacity.
New centres join in small groups, so each one gets a proper start. Join the waitlist and we contact you when a place opens.