AtriumTutoring centre software
Set your rooms, fees, forms and emails.
Will it fit how my centre already works, or do I bend to it?
Change your centre, terms, forms, fees, pay, team and emails as you go.
What you can set
Your centre
- Name, address, phone and email
- Time zone and opening hours
- Session length and class sizes
- Rooms, in person or online
- Subjects, each with its class sizes
- Closure days
Terms and classes
- Term names, dates and labels
- Pathways from one course to the next
- Weeks for progress check-ins
- Check-in questions for tutors
Enquiries
- Trial form questions and wording
- Its colour, and the sites it sits on
- Pause it when you are full
- Times you take trial calls
- Tutor application form
- Schools, and how families heard of you
Families
- How a guardian is related to a student
- Questions families answer after sessions
- A referral offer after good feedback
- Your terms and conditions
Invoices
- Default hourly price
- Due dates and invoice numbers
- Discount rules, such as sibling or early bird
- Whether credits apply to new invoices for you
- Codes for your accounting software
Tutor pay
- Pay rules by tutor role and class size
- Pay period length and start
- Whether draft timesheets are made for you
- Rates linked to your accounting software
Team
- Staff accounts and invitations
- Each person's role
- Tutor roles, and a default for new tutors
- Table layouts, saved per person
Emails
- Templates in your centre's words
- Logo, colours and font
- Header, footer and sender name
- Which automations run
- Who gets staff digests
Templates and a test copy
Your words
Write the emails your centre sends, grouped by category.
Merge fields
Names and details fill in for each family, with a line for each child.
A test copy to you
See it filled in with one family's details. It comes only to you.
Starter templates
Begin from ready-made ones, such as a trial confirmation, and edit their wording.
Logo and colours on emails
Switches and where they start
Share family feedback with tutors
Tutors see feedback about their own classes.
OnContact note on new reports
New reports ask parents to contact you about tutor time.
OffReferral offer
Families who leave good feedback see text they can share.
Off
Who can change what
| Settings and templates | Billing and accounting link | Staff digest recipients | |
|---|---|---|---|
| Owner | Settings and templatesYes | Billing and accounting linkYes | Staff digest recipientsYes |
| Manager | Settings and templatesYes | Billing and accounting linkNo | Staff digest recipientsNo |
| Tutor | Settings and templatesNo | Billing and accounting linkNo | Staff digest recipientsNo |
Connect Atrium
Accounting software
Invoices, contacts, timesheets and pay runs go across. Payment status comes back.
Another system
Need Atrium to work with another system? We build the connection for you.
In development: access for your centre's own developers.
Questions about setup
Are settings per centre or for the whole organisation?
Centre details, rooms, terms, subjects and the trial form are set for each centre. Billing defaults, the email look and feedback questions are shared.
Can emails come from our own address?
Set the sender name and reply-to yourself. The sending address has to be verified first; until then emails use the standard sender.
Is there a record of who changed a setting?
Yes. Changes to centre settings, rooms, templates and the email look go in the audit log, covered on the Centres page.
What if the person who set it up leaves?
The settings belong to your centre, so the next owner or manager finds them as they were left.
Waitlist
Atrium is at capacity.
New centres join in small groups, so each one gets a proper start. Join the waitlist and we contact you when a place opens.